We provide this translation for your convenience, the German original ‘Datenschutz ‘ is binding.
Responsible authority/data controller
Responsible authority in the sense of the data protection laws, in particular the EU General Data Protection Regulation (GDPR), is:
The President of the Julius Kühn Institute,
Prof. Dr. Frank Ordon
Tel: 03946 470
If you have specific questions about the protection of your data, please contact the data protection officer at JKI:
06484 Quedlinburg, Germany
Phone: 03946 47 1026
The JKI processes personal data for the performance of the tasks assigned to it by law in its official work and, under certain circumstances, but not primarily, in scientific research.
The JKI processes personal data for special services on the basis of consent (pursuant to Art. 6 para. 1 lit. a) DSGVO). Examples include the newsletter for the press and interested members of the public as well as the newsletters of the individual projects and institutes.
The JKI also processes personal data on the basis of contracts pursuant to Art. 6 para. 1 lit. b) DSGVO, for example in connection with cooperations or paid conferences.
Insofar as the JKI processes personal data for the performance of its tasks in the public interest, the processing of such data is based on Art. 6 (1) (e) DSGVO and Section 3 BDSG in conjunction with the relevant statutory task standard (where applicable, in conjunction with ministerial decrees).
Derived from our statutory tasks, legal bases for the processing of personal data can be found in § 57 of the Plant Protection Act (PflSchG) §§ 5, 7, 21, 34, 41 or 52 PflSchG, the Genetic Engineering Act, the Chemicals Act or in the legal ordinances issued in this regard.
If you contact us with any questions by email or our contact form, we need your voluntary consent to the use of your data for the purpose of contacting you within the scope of this request. For this purpose it is necessary to provide a valid email address. This is used to assign the query and then answer it. The specification of further data is optional. The information you provide will be stored for the purpose of processing your query and for possible follow-up questions. Personal data will be deleted automatically after the resolution of your query.
The JKI exchanges information in social networks with citizens who are already active there. To this end, we have our own social media presences on X (formerly Twitter) and YouTube. We are pleased if you inform yourself about our work there and exchange ideas with us.
However, JKI has no influence on the processing of the data and its further use, i.e. to what extent, where and for how long the data is stored, to what extent the operators comply with existing deletion obligations, what evaluations and links are made with the data and to whom the data is passed on.
We explicitly draw your attention to the fact that the operators of the aforementioned social networks permanently store data outside Germany and use it for business purposes.
You can find out about the processing of your data directly from Twitter or YouTube. Please refer to the respective data protection notices of these providers to find out what rights and setting options you have to protect your privacy:
General information on data protection in social networks is provided by the Federal Commissioner for Data Protection and Freedom of Information.
The Federal Office for Information Security has compiled information on the protective measures you can take when using social media.
The JKI provides information about its scientific project work on various sub-websites, so-called knowledge portals. These sub-websites serve purely to provide information about the project work at the JKI and refer to the main website in the data protection statement. Unless otherwise indicated, the knowledge portals are designed in such a way that no cookies are set and are oriented to the design of the main website.
The JKI regularly receives groups for an information visit and, on occasion, individual visitors. In order to grant them access to the JKI premises, the JKI must, for security reasons, collect the first and last names of the participants in advance of the appointment for the purpose of fulfilling its tasks pursuant to Article 6(1)(e) EU-DSGVO in conjunction with Section 3 BDSG.
Further personal data, such as institution, type of school, grade level, club or mobility restrictions serve to better prepare the visit to the JKI and are optional. By providing this personal data, visitors consent to the processing for the aforementioned purpose. The processing of this data is based on your consent pursuant to Article 6(1)(a) EU-DSGVO. You can revoke this consent at any time. The lawfulness of the processing based on your consent remains unaffected until receipt of your revocation.
Personal data are processed by the JKI for the preparation, implementation and follow-up of events and conferences. Your personal data is processed for the fulfillment of a public task assigned to the JKI, in the context of the preparation, implementation and follow-up of conferences and events with a scientific impact.
The following personal data may be processed: Salutation, name and contact data, title, function, office or employer/employer, date of birth, picture and video recordings, identification data, travel/visit data, travel connections, bank details (only insofar as costs are reimbursed), payment of conference contributions, event minutes, lists of participants, task distribution plans, presentations, event-related documents and e-mails, and data on calls for tenders and suppliers.
The legal basis for events and conferences is, unless otherwise notified, Art. 6 (1) letters a) and e) DSGVO, § 3 BDSG, if applicable, in conjunction with the corresponding specialist law or decrees whose implementation the respective event serves.
Insofar as you have given us your consent to the processing of personal data concerning your participation in a JKI event, the lawfulness of this processing is based on your consent pursuant to Art. 6 (1) (a) DSGVO.
Documents relating to the content of specialist events, including lists of participants, will be made available to all attendees. If you participate in an event as a speaker, your name will be mentioned in the event program and, if applicable, also in a flyer for the event. These documents will also be published on the JKI website.
If the event takes place in a room with restricted access, your data will be passed on to an appointed third party (e.g. security service) for the purpose of admission control.
If the JKI makes a travel reservation for you, your data will be forwarded to the travel office of the Federal Ministry of Food and Agriculture.
The properties of the JKI are observed with video surveillance systems for the purpose of safeguarding house rights as well as for the purpose of danger prevention and law enforcement in the outdoor area. The processing of the collected data is based on Article 6(1)(e) EU-DS-GVO in conjunction with Section 4 BDSG. The image recording takes place permanently (24/7) automated. The video stream (video image without sound, recording time) is stored on internal file servers with dedicated access restrictions at the Berlin headquarters for a maximum of 7 days.
The data collected is only transmitted to criminal investigation authorities if this is requested within the scope of a justified police measure or on the basis of a judicial order for the above-mentioned purposes.
We offer a newsletter function to keep you informed about current developments at the JKI.
To subscribe to the newsletter offered on our website, you can register using our form. We use the so-called double opt-in procedure. Here, a confirmation e-mail is first sent to your specified e-mail address, with a request for confirmation. The registration only becomes effective when you click on the activation link contained in the confirmation email. We use your data transmitted to us exclusively for sending the newsletter, which may contain information or offer.
We use rapidmail to send our newsletter. Your data will therefore be transmitted to rapidmail GmbH. In doing so, rapidmail GmbH is prohibited from using your data for purposes other than sending the newsletter. The rapidmail GmbH is not permitted to pass on or sell your data. rapidmail is a German, certified newsletter software provider, which was carefully selected according to the requirements of the DSGVO and the BDSG.
You can revoke your consent to the storage of data and its use for newsletter dispatch at any time, e.g. via the unsubscribe link in the newsletter.
When you access our website, information of a general nature is automatically collected by means of a cookie. This information (server log files) includes, for example, the type of web browser, the operating system used, the domain name of your Internet service provider and similar. This is only information that does not allow any conclusions to be drawn about your person.
This information is technically necessary for the correct delivery of content requested by you from websites and is mandatory when using the Internet. In particular, this information is processed for the following purposes:
- To ensure a trouble-free connection to the website,
- To ensure the smooth use of our website,
- The evaluation of the system security and stability as well as
- for other administrative purposes.
The processing of your personal data is based on our legitimate interest in the aforementioned purposes of data collection. We do not use your data to draw conclusions about your person. The only recipients of the data are the responsible authority and, if applicable, the order processor.
Anonymous information of this kind may be statistically evaluated by us in order to optimise our Internet presence and the technology behind it.
Log file information is stored for a short period of time for security reasons (e.g. to clarify misuse or fraud) and then deleted. Data, the further storage of which is necessary for evidence purposes, is excluded from deletion until the respective incident has been conclusively clarified.
Like many other websites, we also use what are known as "cookies". Cookies are small text files that are transferred from a website server to your hard drive. This automatically provides us with certain data such as the IP address, browser used, and operating system via your computer and your connection to the Internet.
Cookies cannot be used to start programs or transfer viruses to a computer. The information contained in cookies enables us to make navigation easier for you and to display our web pages correctly.
Under no circumstances will the data collected by us be passed on to third parties or linked to personal data without your consent.
Apache Solr is a platform-independent search server for web projects based on Java. The open source project is built on the Lucene Java library. It automatically integrates documents in real time and forms dynamic clusters. Solr is compatible with PHP, Python, XML and JSON. The servlet has a web user interface - commands are exchanged in HTTP. Solr enables users to perform sophisticated full-text search for rich text documents. It is particularly suited for vertical search engines on static web pages.
On our websites, we use the analysis tool Matomo (formerly Piwik) on the basis of Art. 6 (1) p. 1 lit. e DSGVO for the needs-based design and continuous optimization of our websites. These are necessary for the performance of our tasks within the meaning of the aforementioned provision.
We use Matomo to find out which parts of the website are important to our users, which functions are called up most frequently, where users get lost in the documentation, etc. This data allows us to better understand how users use the system, the website and the documentation, and where we need to make improvements next.
The information collected includes the following:
- The anonymized IP address from which you are accessing the website.
- The type of browser and operating system you use to access our website
- The date and time you access our website
- The pages you visit
- If you click on any of the file download links on our website
- The addresses of the pages from which you followed a link to our website
- The addresses of the pages you visit from our website
- The search terms you use on the website
In addition, JKI has disabled all tracking cookies and enabled client-side do-not-track detection.
Matomo is itself hosted on a virtual machine provided by JKI. Access is only possible for DV employees of the JKI.
In order to protect the security of your data during transmission, we use state-of-the-art encryption procedures (e.g. SSL) via HTTPS.
On some of our websites, especially conference registration systems, we use PayPal as payment method. PayPal is an online payment service provider. Payments are processed via PayPal accounts, which are virtual private or business accounts. In addition, PayPal offers the option of processing virtual payments via credit cards if a user does not have a PayPal account. A PayPal account is managed via an email address, which is why there is no classic account number. PayPal makes it possible to trigger online payments to third parties or to receive payments. PayPal also acts as a trustee and offers buyer protection services.
The European operating company of PayPal is PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, 2449 Luxembourg, Luxembourg.
If the person concerned selects PayPal as the payment option in our system during the payment process, the data subject's data is automatically transferred to PayPal. By selecting this payment option, the data subject consents to the transmission of the personal data necessary for the processing of the payment.
The personal data transmitted to PayPal is usually first name, surname, address, email address, IP address, telephone number, mobile phone number or other data necessary for payment processing. Also necessary for the completion of the sales contract is any such personal data connected to the respective payment procedure.
The purpose of data transmission is to process payments and prevent fraud. The Data Controller will transfer personal data to PayPal, in particular, if there is a justified interest in the transfer. Personal data exchanged between PayPal and the Data Controller may be transferred by PayPal to credit reference agencies. The purpose of this transmission is to check identity and creditworthiness. PayPal may share the personal information with affiliated companies and service providers or subcontractors to the extent necessary to fulfil its contractual obligations or to process the information on behalf of PayPal.
The data subject has the option of revoking their consent to the handling of personal data at any time vis-à-vis PayPal. A revocation does not affect personal data which must be processed, used or transmitted for (contractual) payment processing.
You may assert the following rights against JKI in writing:
a) Right to revoke consent – Art. 7 para. 3 GDPR
If the processing of your personal data is based on consent, you have the right to revoke this at any time. However, the revocation does not affect the legality of the processing of your data based on your consent until the point of revocation.
b) Right of access – Art. 15 GDPR
You have the right to obtain information about the data processed concerning your person, its origin and recipient, as well as the purpose of the processing and the duration of its storage. The exceptions to this right regulated in § 34 BDSG apply.
c) Right to rectification – Art. 16 GDPR
You have the right to the rectification of incorrect personal data related to you.
d) Right to cancellation – Art. 17 GDPR
The JKI adheres to the principles of data avoidance and data economy. We will therefore only store your personal data for as long as is necessary to achieve the purposes stated here or as required by the various storage periods provided for by law. After the respective purpose has ceased to exist or these periods have expired, the corresponding data will be routinely blocked or deleted in accordance with the statutory provisions.
You have the right to have your personal data deleted by the Data Controller. However, this is only possible if the personal data related to you is no longer necessary, is processed unlawfully, or if your consent to this has been revoked.
The exceptions to this right regulated in § 35 BDSG apply. If, in the case of non-automated data processing, deletion is not possible or only possible with disproportionately high effort due to the particular type of storage, and if your interest in deletion is to be regarded as low, your right to and the obligation of the JKI to delete personal data does not exist. In this case, restriction of processing shall take the place of deletion.
e) Right to the restriction of processing - Art. 18 GDPR
You also have the right to the restriction of processing. The right to restrict processing gives you the opportunity to prevent further processing of your personal data for the time being. A restriction can occur above all in the examination phase of other management of rights carried out by you.
Where processing has been restricted, such personal data, with the exception of the storage of such data, may be processed only with your consent or for the assertion, exercise or defence of legal rights, or for the protection of the rights of another natural or legal person, or for reasons of an important public interest for the Union or for a Member State.
f) Right to data transferability - Art. 20 GDPR
The right to data transferability includes the possibility of receiving your personal data from JKI in a common, machine-readable format in order to have it forwarded to another data controller if necessary, or the right to ensure that the personal data be transferred directly from one data controller to another as far as this is technically feasible.
According to Art. 20 Para. 3 Sentence 2 GDPR, however, this right is not available if the data processing serves the performance of public tasks. This is only not the case with the JKI if the processing of personal data is carried out for fiscal purposes.
g) Right of opposition - Art. 21 GDPR
In addition, you have the right to object to the processing. If you object to the processing of your personal data, there will be no further processing of your personal data.
According to § 36 BDSG, this right does not apply if a public body is obliged by law to process the data. This is the case with the JKI for the public tasks entrusted to it and which must be performed.
h) Right to complain – Art. 77 GDPR
If you feel that your rights have been violated by the JKI with regard to the processing of your personal data, you have the right to lodge a complaint with a data protection supervisory authority:
The Federal Commissioner for Data Protection and Freedom of Information
Graurheindorfer Str. 153
53117 Bonn, Germany
Phone: +49 (0)228-997799-0
Fax: +49 (0)228-997799-550